MEDICARE/MEDI-CAL COST REPORTS

Medicare Cost Report Preparation

Medicare cost report preparation is a complex, ever-changing and exacting legal obligation. Since both compliance and accuracy in Medicare cost reporting are key to uninterrupted and maximized CMS reimbursements, it is of crucial importance to the financial health of your organization. BUSYCPA is one of the biggest Medicare reimbursement and cost report services in the nation (we provide Medicare Cost Reports for many states and territories). With over 15 years of Medicare cost reporting experience, our team has the expertise that you need to turn your Medicare cost report preparation into a seamless and inexpensive opportunity to optimize your revenue.

Medi-cal Cost Report Preparation

We have been preparing Medi-cal cost reports for over 15 years. Our staff attends regular training in the preparation of Medi-cal and other CMS cost reports to ensure that you receive accurate and timely reports. We also prepare your “Crosswalk” which ties your books to the cost report and provides an audit trail. We can prepare your annual cost report, schedules, and electronic submission file. We prepare California Cost Reports for the Medi-Cal program for the following healthcare providers:

• Nursing Homes / Skilled Nursing Facilities (SNF)

• ICF/MR Programs

NEW BUSINESS FORMATION

Thinking of owning your own business?

• Opening your own business is exciting and thrilling. It’s everything that comes after the excitement and thrill has worn off that dictates whether a small business will make it or not. It’s up to you to maintain and stretch out the “thrill and excitement” period forever.
• A methodical plan of action is needed to fulfill your dream or goal of being your own boss and running a successful business. Success lies in the approach you choose to take. We help you avoid the common pitfalls that many new small business owners make when starting their new venture.

We help you…

• Prepare an initial business plan to clarify your marketing, management, and financial plans.
• Determine your start-up capital needs.
• Identify sources of start-up capital and backup sources if needed.
• Evaluate and quantify your borrowing power so you know how much money you can get your hands on if needed.
• Select a business structure that best fits your needs by evaluating tax advantages, legal exposure, ease of operation and portability should you need to relocate.
• Select the right accounting software by evaluating your budget, needs and hardware.
• Prepare a Cash Flow Budget so you know exactly how much money you need to keep the business alive each month for the first few years. Unplanned cash requirements are always emotionally painful.
• Establish billing and collection procedures to maximize your cash flow.
• Establish procedures to monitor and control costs.
• Setup a home office so you can maximize your tax deductions.
• Prepare and file all required state and local licenses and permits.
• Prepare and file your application for your Federal Employer Identification Number.
• Provide payroll and payroll tax filing when you bring on your first employee.
• Comply with employment laws so you don’t get hit with fines and unhappy employees.
• Identify your business insurance needs.
• Develop a solid Partnership Agreement. This is an extremely important document for all new partnerships and will help prevent a tremendous amount of financial and emotional problems down the road.

Let us help you succeed by getting your new business off to a good strong start. Please complete the form below to learn more about our New Business Formation Services.

NON-PROFIT ORGANIZATIONS

We can help you setup and maintain your non-profit organization’s tax-exempt status by handling all the IRS reporting for you.

Each year the IRS requires most tax-exempt organizations to submit the Form 990 and its relations, which includes the following items.

• Income Statement with very specific revenue and expense categories like donations, salaries, postage, rent…
• Balance Sheet with specific categories like cash, accounts receivable, accounts payable…
• Functional Expense Statement with all the expenses allocated to either program services, fundraising, or operations.
• Individual Program Expense Statement that reports all of the expenses for each program or service like seminar programs or educational mailings.
• Revenue Support Schedules that detail the organization’s sources of income in specific categories like charitable donations, membership fees, investment income.

The IRS uses these very specific revenue and expense classifications to determine if your organization will retain its tax-exempt status. So it’s imperative that you build your accounting system around these revenue and expense classifications.

Here’s what we do for you…

• Review and compile your financial statements
• Design, install, and maintain your Accounting System
• Weekly, bi-weekly, or monthly payroll preparation
• Payroll Tax Preparation and Deposits
• Provide training for your accounting personnel
• Complete and file your non-profit status application
• Provide training for your board on non-profit financial statement usage and effective budgeting practices
• Prepare and file the 990 and 990T tax forms
• Prepare your initial start-up documentation, including incorporation, federal employee identification number (FEIN), and payroll setup with federal and state agencies.
• Churches: We prepare the pastoral housing allowance and other required benefit documentation to meet the complex dual status of ministers.

If you’re starting a new not-for-profit organization we can help you prepare your organization’s 501 (c)(3) application for tax-exempt status.

Here’s what’s needed…

• Articles of Incorporation containing the Exempt Purpose Statement as described in IRS Code section 501(c)(3) and defined in Treasury Regulation 1.501(c)(3)-1 Paragraph d and the Dissolution Statement described in Treasury Regulation 1.501(c)(3)-1 Paragraph b subparagraph 4 (“Organizational Test”).
• Employer Identification Number
• By-laws of the Organization
• Minutes of Board Meetings
• Names, Addresses, and Resumes of Board Members
• Names and addresses of all Active Members
• Inventory of Assets like cash, furniture, equipment, property, pledges…
• Inventory of Liabilities like mortgages, accounts payable, loans…
• Rent/Lease Agreements and Contracts
• Revenue and Expense Statements for the last four years or as far back as possible if your organization has been in existence for less than four years.
• Written Reason for Formation and History of the organization.
• Organization Mission Statement or Statement of Faith or Beliefs for Churches and other Religious Organizations.
• Organization Activities, Operations and Programs Documentation including your statement of purpose & operations, food programs, fundraisers, flyers/brochures/pamphlets…
• Financial Support Documentation including all sources of revenue like contributions, tithes, offerings, fundraisers…
• Fund Raising Program Descriptions
• IRS Processing / Filing Fee

PART TIME CFO

Growing businesses often reach a point where they need professional financial advice, but can’t afford a full-time CFO or controller.

If you’re fortunate enough to be in this position then we have the perfect solution for you. Our Part-Time CFO service gives you a professional financial manager who works with you to help guide your business to success.

The cost of hiring a full-time CFO can range from $60,000 to over $100,000 per year plus bonuses and benefits. Our Part-Time CFO services provides you with experienced support at a small fraction of that cost.

Here’s what you get with our Part-Time CFO services…

• More time to focus on new services, new customers and other core business issues.
• Better understanding of the financial side of your business. So you have less surprises and more control over the money.
• Improved decision-making capabilities from clearly seeing the hard and true numbers of your business.
• A readily available sounding board to help you with those tough business decisions and help you clarify your business plans.
• The comfort from knowing that a professional is overseeing, protecting and constantly improving the financial side of your business.
• A professional who establishes strong financial controls in your business to reduce employee theft and increase profits.
• Training and managing your accounting staff.
• Improved quality and timeliness of financial information.
• Budget preparation and monitoring.
• Profitability analysis by service or product line.
• Tax saving strategies.
• Trend analysis.
• Assistance in defining long-range plans and the quantification of goals.
• Cash management.
• Liaison with bankers, attorneys, vendors, insurance agents, etc.
• Assistance in obtaining financing from banks, including assistance with negotiations.
• Review/negotiation of insurance policies.
• Development of company accounting procedure manuals.
• Analysis of equipment purchases, expansions, etc.
• Mergers and acquisitions assistance
• Custom designed collection policies and procedures

PAYROLL

When it comes to paying employees, laws and the IRS have made the payroll function a time consuming nightmare for the small business owner.

Small business owners spend an average of eight hours a month performing payroll functions. That’s 12 full days a year that could be spent generating sales, prospecting new business opportunities, improving products or services, or servicing customers.

We offer payroll solutions that meet your business’s needs and enable you to spend time doing what you do best–running your company.

Why Outsource Your Payroll…

• It’s Cost Effective
  Use your staff more efficiently by letting us handle payroll and the associated legal details. Reduce overhead by removing the need to hire specialized employees.
• It’s a Time Saver
  Our payroll service eliminates the burden of customizing, updating and maintaining your own payroll system–no more data entry, no more researching updates or new laws, no more worries.
• Worry Free Payroll Tax Filing
  Eliminate the risks of calculating and filing your own payroll taxes by having professionals do it for you. Federal, state and local payroll tax laws are frequently changing and becoming more complex.  How much time do you want to spend  learning all the rules and keeping your information up to date?
• Allows You To Focus On Core Competencies
  Our professional staff allow you to focus on the core competencies of your business. We are accounting professionals–you get the experts working for you and with you.
• Comprehensive Reports
  You get a wide variety of user-friendly and accurate payroll reports. For a nominal fee, we will include union reports, certified payroll, workers’ compensation reports and much more.

Get the Payroll Solution That Best Fits Your Needs.

We know that when it comes to payroll service – no one size fits all. That’s why we offer the following 3 custom payroll processing options.

Comprehensive Payroll Services
Our Comprehensive Payroll Service takes care of all of the payroll processing for you, so that you won’t have to. You get…

• Your payroll checks prepared and printed on-time, every-time.
• All of your payroll checks are laser printed on “blank” check stock to ensure maximum security and meet the micro encoding standards as set forth by the Federal Reserve System.
• Free Direct Deposits
• Worry Free IRS and State tax reporting as well as EFTPS tax deposits.
• User friendly, and easy to understand monthly, quarterly, and annual payroll tax reports, including W-2, W-3 and 1099 forms.
• Detailed reports on your employee’s vacation, sick days, and personal days accruals.
• Creation and filing of the required new hire reports
• Your payroll records maintained in tip top shape.

After-the-Fact-Payroll Services
We will take your manually-prepared payroll records and other payroll information and post this information to our data files, so you get…

• Worry Free IRS and State tax reporting as well as EFTPS tax deposits.
• User friendly, and easy to understand monthly, quarterly, and annual payroll tax reports, including W-2, W-3 and 1099 forms.
• Detailed reports on your employee’s vacation, sick days, and personal days accruals.
• Creation and filing of the required new hire reports
• Your payroll records maintained in tip top shape.

Online Payroll Processing
You can enter your employee’s hours and earnings securely online and get…

• The ability to instantly print payroll checks on your own printer.
• Free Direct Deposits
• Worry Free IRS and State tax reporting as well as EFTPS tax deposits.
• User friendly, and easy to understand monthly, quarterly, and annual payroll tax reports, including W-2, W-3 and 1099 forms.
• Detailed reports on your employee’s vacation, sick days, and personal days accruals.
• Creation and filing of the required new hire reports
• Your payroll records maintained in tip top shape.

Custom Payroll Reports Service
There seems to be an endless amount of special reports Government agencies require. We can prepare the following reports for you.

• Worker’s Compensation Audits
• Unemployment Claims
• Social Security Audits
• Child Support Audits
• W-2 and W-3 processing
• 1099 and 1096 processing
• Preparation/assistance with Federal and State registration forms

How much do we charge?
In order to give you an accurate price for our payroll services we need to know a little more about your business and what services you’re interested in. Our prices are very affordable